This “privacy policy” sets forth the basic guidelines concerning personal information (kojin-joho) for BIZIT Inc. (hereinafter referred to as "BIZIT") in respect of the personal information collected and used by BIZIT.
■Regarding TRUSTe
BIZIT M&A is certified according to TRUSTe Privacy Program.
TRUSTe is an independent juridical person in the US and its purposes are to enhance internet users’ confidence by diffusing principles of use, disclosure and provision of personal information and the prior consent for them.
BIZIT agrees to be surveyed by TRUSTe on publication of the way of the treatment of personal information and policies and practices relevant to the treatment by obtaining the certification of TRUSTe and posting a sign of TRUSTe.
■Purpose of Use
BIZIT shall only use personal information BIZIT obtains from customers through its services for the following purposes of use, except for (a) when the relevant person’s prior consent is obtained, or (b) when an exceptional treatment is permitted under “the Act on the Protection of Personal Information” or any other laws and ordinances (including REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter referred to as "GDPR") if the personal information is obtained from customers who is in the European Union (including Iceland, Liechtenstein and Norway, and hereinafter referred to as "EU"; hereinafter the same)):
- To provide BIZIT’s services (including “BIZIT M&A” and “BIZIT M&A Referral Program”; hereinafter the same);
- To determine whether or not the relevant person agrees to the registration for BIZIT’s services;
- To confirm or notify any information necessary for conducting the matters stated in items (1) and (2) above;
- To deliver information concerning BIZIT’s services (newsletters, promotional campaign information, event information, questionnaires, etc.), advertising information sponsored by a business person other than BIZIT and other information by email, email newsletter, postal mail or other method;
- To report the result, etc. of questionnaires to the customers who participated in such questionnaires by email, email newsletter, postal mail or other method;
- To notify customers of information posted on “BIZIT M&A”;
- To refund or otherwise deal with the service fees caused by bills for customers’ payment of the service fees or delay of payment, overpayment, etc. of the service fees of customers;
- To prepare statistical data concerning the use of BIZIT’s services;
- To research and analyze customer trends, enhancement and improvement of BIZIT’s services and business activities, development of new products and new services, etc.;
- To confirm the identity of a customer which shall be necessary for responding to such customer’s request for disclosure or other treatment of his/her personal information;
- To train operators for customer support;
- To make a communication or other response in case of a disaster or other emergency;
- To display information registered by customers with BIZIT on a data-entry screen that it may assist such customer to input data easily, or to forward such information to other services, etc. (including the services provided by BIZIT’s business partners) per such customer’s instructions;
- To refuse the use of BIZIT’s services by any customer who (i) violated the contract with BIZIT (including the Terms of Services) by causing damage to third parties or otherwise, or (ii) intends to use BIZIT’s services for any unlawful or unjustifiable purpose, or to pursue a liability of such customer;
- To conduct maintenance, etc. of BIZIT’s services;
- To deliver to customers catalogs, proposal materials, etc. in respect of BIZIT’s services;
- To improve and develop the services that BIZIT provides;
- To notify BIZIT’s latest information, various seminars, exhibitions, etc.;
- To respond to customers’ comments and requests;
- To ask to fill in questionnaires for survey of level of customer satisfaction, etc.;
- To implement various promotional campaigns;
- To manage contractual relationship with customers; and
- For any other use necessary to accomplish the purposes of use which BIZIT individually clarified and obtained customers’ consent when they provide their personal information.
If it becomes necessary to use personal information for any purpose other than the above, BIZIT shall obtain the relevant person’s prior consent to such use, except for when an exceptional treatment is permitted under “the Act on the Protection of Personal Information” or any other laws and ordinances.
Please note that BIZIT may retain a contractor to implement part of its services and may entrust processing of personal information to such contractor if and to the extent necessary. In such case, BIZIT shall appropriately supervise such contractor in compliance with “the Act on the Protection of Personal Information” or any other laws and ordinances and the standards established by BIZIT.
And BIZIT is headquartered in Japan and cooperates with services providers which are third parties in various countries such as cloud providers, web hosting companies, etc. and customers’ personal information is transferred to outside EU and is archived or processed in other countries (including Japan and the US).
Customers shall be deemed to have agreed to process personal information by BIZIT based on this Privacy Policy including transferring their personal information to such other countries by consenting to this Privacy Policy when they use BIZIT’s services, provided that customers may withdraw their consent at any time. Please note that such withdrawal of consent shall not affect the lawfulness of processing of personal information based on consent before their withdrawal.
■Obtaining Personal Information
BIZIT obtains customers’ information mainly in the following cases to the extent necessary for the provision of its services. Please note that BIZIT does not obtain any special care-required personal information as defined in “the Act on the Protection of Personal Information” and specific personal information (information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade-union membership, and genetic information, biometric information for the purpose of uniquely identifying a natural person, information concerning health or information concerning a natural person's sex life or sexual orientation, and personal information relating to criminal convictions and offences or related security measures, etc.) which GDPR prohibits from obtaining.
- In the case of accessing BIZIT’s website
BIZIT automatically obtains information of customers’ access histories (access logs) and usage environment (including operating systems and the types of browsers) from their browsers by using IP addresses, cookies, web beacons, etc. for the purposes of the maintenance of its website or the improvement of its services at its website and records the information.
Please note that access histories include information of domain names, IP addresses, the types of browsers or operation systems, access date and time, browsed pages, etc. of customers who accessed the website, but do not include the information (names, addresses, telephone numbers, email addresses, etc.) which can identify specific individual. - In the case of registering with or using BIZIT’s services
It’s necessary to register name, email address, the name of the company the customer belongs to and identification number (BIZIT ID) when customers register with BIZIT’s services. BIZIT can request customers to provide additional personal information (the name of department the customer belongs to or its title, driver’s license, passport, business card, employee ID card or insurance card, etc.) when customers use BIZIT’s services. - In the case of remitting from BIZIT’s services or paying the services fee
When customers remit from BIZIT’s services or pay the services fee, BIZIT collects their personal information such as names, addresses, telephone numbers, account information, etc. If the customer is a juridical person, BIZIT collects the name, the address, the telephone number and the account information of the juridical person.
■Necessity of Provision of Personal Information
Customers may not use BIZIT’s services if they do not provide their personal information as the personal information is necessary for the services.
■Storage Period of Personal Information
BIZIT keeps customers’ personal information as long as it needs to use the information, however, it will promptly erase the information when the information does not need to be kept.
■Provision of Personal Information to Third Parties
BIZIT shall not provide or disclose personal information it collects to any third party without the relevant person’s consent, except for any of the following cases:
- When such provision or disclosure is required by laws or ordinances;
- When it is necessary to protect the life, body or property of a person, but is difficult to obtain the relevant person’s consent to such provision or disclosure;
- When it is particularly necessary to improve public health or promote sound growth of children, but is difficult to obtain the relevant person’s consent to such provision or disclosure; and
- When it is necessary to cooperate with the national or local government or a party entrusted by the government to carry out operations required by laws or ordinances, but obtaining consent from the relevant person may be a hindrance to carrying out such operations.
■Jointly Utilizing of Personal Information
BIZIT may jointly utilize personal information prescribed in item (1) of this section with its group companies prescribed in item (2) of this section only for the purposes prescribed in item (3) of this section .
(1) The categories of personal information which may be jointly utilized with BIZIT’s group companies:
(i) Name, address, nationality, date of birth, telephone number, e-mail address, information of the company which the relevant person belongs to, department name, title, information of transaction needs (public information and other related personal information) ;
(ii) Transaction or usage histories, the types of products or services, etc. of BIZIT which the relevant person transacts or uses and other related transaction or usage information;
(iii) Information necessary for managing transaction or usage such as control numbers including customer numbers, etc.;
(2) The scope of a jointly utilizing person:
GCA Group Companies as listed below, provided that the scope of a jointly utilizing person may be amended at any time by BIZIT.
GCA Corporation, GCA Advisors Corporation, GCA Partners Corporation, GCA FAS Co Ltd., GCA Succession Corporation, GCA Healthcare Corporation, GCA Technovation Corporation, GCA Tax Corporation, MCo Corporation, GCA Savvian, Inc., GCA Savvian, LLC., GCA India Investment Advisers Private Limited, GCA Singapore Private Limited, GCA Advisors, LLC, GCA Altium Corporate Finance Ltd., GCA Altium Limited, GCA Altium Israel Ltd., GCA Altium AG（Switzerland）, GCA Altium AG（Germany）, GCA Altium s.r.l, GCA Altium France S.A., GCA Altium Nordics Limited, GCA Altium Kommanditbolag, GCA Altium Lausanne SA, GCA China Co., Ltd., GCA Taiwan Co., Ltd., GCA Vietnam LLC., Stella EOC Limited
(3) The purposes of jointly utilizing:
(i) To operate services which GCA Group Companies provide when the relevant person uses the services as a member of them;
(ii) To operate transactions with GCA Group Companies;
(iii) To advertise or market GCA Group Companies;
(iv) To respond to queries;
(v) To recruit or employ; and
(vi) To operate other services related or incidental to the services stated above.
(4) The name of person who is responsible for the management of personal information:
BIZIT Inc.
■Disclosure, Correction, Discontinuation of Use and Data Portability of Personal Information
BIZIT shall promptly disclose personal information to the relevant person upon its request so long as it will not interfere with the proper operation of business. In such case, BIZIT shall confirm the identity of the relevant person by the method separately determined by BIZIT.
In the case where the personal information disclosed to the relevant person includes incorrect contents, BIZIT shall immediately correct such contents. And in the case where the relevant person requests BIZIT to discontinue the use of his/her personal information, BIZIT shall immediately discontinue such use.
And when the offer relating to data portability is made, BIZIT will turn over personal information or transmit the information to another controller in readable format unless the appropriate performance of a task is hindered after BIZIT confirms the offer.
■Use of Cookies
In BIZIT’s website, cookies* are used in some contents so that BIZIT may provide better services to customers when they revisit its website.
* Cookie means a mechanism for storing server information on the computer of a customer who accesses to a website.
For more details, please refer Cookie Policy (https://support.ma.biz-it.co/hc/en-us/articles/360011441473) of BIZIT.
■Links
There are some links to outside websites in BIZIT’s website, but BIZIT does not share any personal information with the websites. BIZIT do not take any responsibility for the collection of personal information at linked websites, so please be sure to refer privacy policies of the linked websites.
■Security
BIZIT manage customers’ important personal information which they registered with its website on a server protected by using special code communication technology and security systems and do its best not to be accessed unlawfully from outside or leaked information. BIZIT tries to strengthen its management structure for personal information by conducting internal seminars and taking external seminars of personal information protection, etc.
BIZIT will immediately inform a supervisory authority which is competent in the protection of personal information and customers when personal information breach is likely to result in a high risk to the rights and freedoms of the customers.
■BIZIT’s Policy in relating to Child
In principle, BIZIT does not obtain personal information of customers who are below the age of 16 years. BIZIT is sure to obtain consent from the holder of parental responsibility over the child if BIZIT needs to obtain personal information of customers who are below the age of 16 years. Before customers who are below the age of 16 years use BIZIT’s services, please obtain the consent of the holder of parental responsibility over the customers after the holder, not the customer itself, is sure to confirm this Privacy Policy.
■Complaint with Supervisory Authority
Customers have the right to lodge a complaint with a supervisory authority which is competent in the protection of personal information in the place where the customer has its habitual residence against the processing personal information of the customer.
■Changes of this Privacy Policy
Though BIZIT may change this Privacy Policy in accordance with amendments of related laws and ordinances or changes of BIZIT’s policies, BIZIT previously informs customers when it changes the policy.
■Contact Information for this Privacy Policy
Please contact BIZIT by using the contact form or the following window if customers have any inquiry relating to this Privacy Policy or the processing of personal information.
[Address]
Pacific Century Place Marunouchi 30F, Marunouchi 1-11-1, Chiyoda, Tokyo
[Company Name]
BIZIT Inc.
[Email Address]
bizit_cs@biz-it.co
■Others
BIZIT may process differently from above in accordance with GDPR or any other laws and ordinances.
If BIZIT’s response is unsatisfactory for you, please contact TRUSTe (https://www.truste.or.jp/hssl/watchdog/). In this case, TRUSTe will help to resolve your inquiries.